We hear about PDF all the time, sometimes at the office, and occasionally in any school or college class. We frequently hear that this material is in PDF format, but many individuals are unfamiliar with the format. However, you do not need to be concerned in this circumstance since, in today’s article, we will explain what PDF is, what its advantages are, how to generate a PDF file, and how to modify any PDF file. It’s possible.
What is the meaning of PDF?
The full form of PDF is Portable Document Format.
What Is PDF File?
A PDF file is a read-only document, and due to its specialty, it is very easy and safe to read. You can also increase the storage capacity of your file by converting your Word files to PDF very easily. Apart from Word files, Images, Graphics, and Audio can also be saved in PDF. When Microsoft created Word, PDF was created by Adobe at the same time. Although PDF arrived in the early 1990s, its standard version was released in 2008.
PDF was started by Adobe, thinking that any document can be accessed through PDF on any hardware or operating system. You can also open PDF files through PDF Reader or your browser in today’s time. With this, we can also understand that whether you use a PC or Mac, you can easily use a PDF file on it. Apart from this, PDF was also started keeping in mind that it should appear exactly as it was in a real form whenever we open a PDF document.
Benefits Of Using PDF
According to a survey, an employee in an MNC uses about 10,000 paper sheets in a year, which costs around $80 to $100 per employee per year. For this reason, when paperless work started in most offices, the PDF file format was first used. There are many benefits of using it because PDF files can work easily on every platform, and it does not matter whether you are using Mac or PC. The funniest thing is that you can access the PDF file whether you have a PDF reader or not.
Another biggest advantage of PDF files is that it compresses other files to a great extent. That is, it reduces many of your documents up to 25% of their original size, because of which any PDF file opens easily, and we can share it very fast on any network. In PDF, you can also use a password for security, and then only the person with whom you share the password can access your PDF file.
How To View PDF File?
Nowadays, it is very easy to open and access PDF files. To open any PDF file most easily, you can open it with a browser. Most computers have already started providing browser facilities to open any PDF file. While opening the PDF file, right-click on the PDF document and then go to the option of Open With. Now you can open a PDF file by clicking on the browser of your choice like Google Chrome, Firefox, etc.
In a PDF file, if you want, you can view the entire file at once. You can view it by Zooming in or Zooming out. If you want, you can download Acrobat Reader on your phone or computer, through which you can view any PDF file in the best way. If you are trying to download any third-party apps to open your PDF file, there are many fast and free applications.
How To Create PDF File?
If you want to create a PDF file, it is very easy to do so. To create a PDF file, type anything in the document (for example), then open the File menu. Now click on Save As, and when the pop-up of Save As appears in front of you, select the PDF option in Format Option.
If you want to save a scanned document in a PDF file, save it by selecting PDF from many file formats present after scanning the document.
How To Edit PDF File?
Mostly it isn’t easy to do a lot of editing in any PDF file. If you want to make more changes to your PDF file, you have first to convert the PDF file to any other file format. Only then can you make changes to it. However, if you want to make small changes to your PDF file, you can easily do it. If you have Adobe Acrobat Reader, it is easy to make minor changes to any PDF file.
Adobe Acrobat Reader has many tools & features to make minor edits to a PDF file. You can also edit PDF files with Microsoft Word, but you have to keep in mind that sometimes while converting PDF, we can lose some of our information like Space, Fonts Effects, etc.
If any of your PDF files are in Word Document Format before converting, then it is quite right to open those PDF files in Word.